Accounting Finance Analyst

Flexible Work Schedule

Job Description:

This position provides oversight of vendor contracts as part of a construction project team. The contract administrator position is multi-faceted with responsibilities that include; monitoring vendor’s performance, tracking costs, forecasting spending, identifying cost variances, processing and reconciling invoices, reviewing change orders, entering contract requisitions, and collecting monthly accruals. The individual will provide reporting to the project team to ensure real time project costs are understood. The individual is expected to develop and maintain relationships with the contractors, arranging meetings as necessary to review costs. This position will also interact with the Company’s Purchasing and Legal groups to ensure contracts are administered in compliance with the Company’s Terms and Conditions. The Contract Administrator reports directly to the Project Manager.

Responsibilities:

(1) Documents, reviews and processes invoices to ensure they are properly coded to the project account, are properly substantiated with accurate backup and that they conform to all contractual terms. (2) Works with the project team to enter requisitions into the purchasing system. Follows up with purchasing agent throughout procurement process to ensure efficient process flow. (3) Reports contract spending to the project manager, identifying potential risks and ensuring project cash flow is monitored. (4) Helps with the review and process of change order requests. Works with project team to reconcile vendor documentation and ensure appropriate charges. (5) Participates in project meetings to keep informed of project status, contract issues and to ensure an overall understanding of the business. (6) Works with vendors to compile monthly accruals. (7) Ensures that contracts are managed in accordance with appropriate company standards. (8) Provides input to the management team based on lessons learned for the use in future projects. (9) Other duties as assigned.

Qualifications:

(1) A background in accounting, book keeping, purchasing, accounts payable or receivable. (2) Experience working with engineering, maintenance, or construction type contracts. (3) Skilled with MS Office (Word/Excel/PowerPoint). (4) Very strong written and communication skills. (5) Very strong organization practices. (6) Proven contract administration and analytical abilities. (7) Ability to work independently and as part of a team. (8) Local candidates only, travel to local offices and facilities may be required (ocasional meeting). Education/Experience: (1) Bachelor’s Degree in Business, Accounting, Finance or other related discipline, plus three (3) years work experience; OR Associate’s Degree in in Business, Accounting, Finance or other related discipline, plus five (5) years work experience; OR Minimum of seven (7) years relevant experience in Business, Accounting, Finance or other related discipline.